Millsaps College




1. Can students pick up AV equipment for faculty?

Each faculty member may designate a student to pick up equipment for him/her. Faculty will need to contact the librarian@millsaps.edu and
include:

  • The student's name
  • How long the student will be picking up equipment (if no cut-off date is provided, the Library staff will assume that the arrangement will be until the end of the semester)

The designated student will be added to the faculty member's account as privileged for equipment pickup. The equipment will be checked out in the faculty member's name.

2. Faculty/Staff Equipment Checkout Policy

  • We take reservations for faculty and staff for academic use.  Other uses are by special permission only.
  • Loan periods depend on the type of equipment.  Normally digital video cameras and accessories are checked out for 3 days.  TV/DVD/VHS, carts, laptops, projectors, screens, slide projectors, overhead projectors are checked out for 24 hours. 
  • There are no overdue fines, but overdue notices are sent as a courtesy.  Please keep in mind that someone may have a reservation immediately following yours, so please return equipment on time.
  • While equipment is in your possession, you are responsible for it at all times. You may not loan it to anyone else. DO NOT LEAVE EQUIPMENT UNATTENDED. If an item is not returned for any reason, you will be charged for the replacement.
  • If you are a faculty advisor allowing students to check out equipment in your name and the item is lost, stolen or damaged you will be responsible for the cost of equipment.
  • Replacement costs vary according to type and model of hardware, and we reserve the right to purchase an equal or similar model in case of discontinuation.
  • Equipment cannot be used in violation of the law or of Millsaps College policies.

3. For how long can I check out AV materials?

A user's status (ex. Millsaps faculty, staff, student, etc.) dictates how long they can check out audiovisuals. Included below is a list of media formats and how long certain groups may check out those materials. However, this list provides only the most commonly-used audiovisuals and the groups that use them. Please contact librarian@millsaps.edu if you have any questions.

NOTE: Unless otherwise indicated, all materials can be used outside the library building.

VIDEOCASSETTES/DVDs

  • Faculty: 7 Days
  • Staff: 3 Days
  • Students: 3 Days
  • Some expensive or rare items are designated for 3 hour in-library use only

MUSIC COMPACT DISCS

  • Faculty: 7 Days
  • Staff: 3 Days
  • Students: 3 Days

AUDIOCASSETTES

  • Faculty: 7 Days
  • Staff: 1 Day
  • Students: 3 Days

LPs ("Records")

  • Faculty: 7 Days
  • Staff: 3 Days
  • Students: 3 Days

 

4. How can I locate AV materials in the library?

Audio/Visual materials include such formats as CD's, VHS tapes, and DVD's, etc.

Step 1: To search for Audio/Visual materials specifically, you need the Advanced Keyword Search of the Library Catalog.

Step 2: Type in what you are looking for into the search boxes (either by title or by keyword)

Step 3: Select the appropriate limit from the material type drop down menu

  • Material Type: DVD or VHS, DVD, Videocassette, Music CD Audiobook, 33 RPM/Vinyl Record
Step 4: Write down the call number of the item you want, ask for it at the Circulation Desk on the 1st floor.

Most audiovisuals are designated by these prefixes in their call numbers:

  • DVD: DVD recording
  • VR: Video recording
  • CD: Compact Disc
  • C: Audiocassette
  • RB: Recorded Book (Book on Tape)
  • R, MD, or ER:  33RPM Records are on the online catalog and can be found shelved along the back wall of the main floor near the group study rooms and in the SE corner of the periodicals room.

5. Student Equipment Checkout Policy for Digital Cameras, Tripods, Microphones, Audio

Students may check out video cameras and camera accessories for class assignments, but may not check out TVs, DVDs, VCRs, CD Players, Laptops or projectors unless their faculty advisor or instructor makes the reservation and takes responsibility for the equipment.

Student Equipment Checkout Policy
  • Must have current ID card present to check out equipment.
  • Library record must be in good standing to check out equipment. (No blocks on record, fines etc.)
  • Borrowing is on a first-come-first-served basis.
  • A student may not check out two or more cameras at one time
  • All digital equipment may be borrowed for 3 days.
  • No renewals allowed. When an item is returned, please wait 24 hours before checking equipment out again.
  • Overdue fines are $1 an hour, with a maximum fine of $25. Overdue notices are sent as a courtesy only.
  • While equipment is in your possession, you are responsible for it at all times. You may not loan it to anyone else. DO NOT LEAVE EQUIPMENT UNATTENDED. If an item is not returned, you will be charged for the replacement.
  • All equipment must be present to check in item. If any equipment is missing, the item will stay on your record until every piece is returned. PLEASE NOTE: Fines are not waived for overdue equipment caused by missing items.
  • If items fall into MISSING STATUS:
    • You will be charged the replacement cost of the equipment and will not be able to register for classes
    • You will be banned from future equipment checkouts
  • If any equipment is damaged while in your possession, you will be responsible for the cost of the repairs, not to exceed the replacement cost of that item.
  • Replacement costs vary according to type and model of hardware, and we reserve the right to purchase an equal or similar model in case of discontinuation.
  • Equipment cannot be used in violation of the law or of Millsaps College policies.
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